Maintenance External ID
maintenance_external_idUnique ID you choose for this maintenance record.
Example: MR-001
CSV Template
Maintenance Records
Meaningful equipment maintenance that protects safety, downtime, warranty, and accountability.
Required to import
Maintenance ID, equipment ID, maintenance type, and status.
Can skip for now
Cost, receipt, parts used, next due date, and PIN signoff can be added later.
Template rows
The importer should skip rows marked instructions or example and import rows marked data.
Column Guide
CSV files cannot hold true spreadsheet comments, so this template uses an instruction row and an example row. That gives humans a map and gives the importer a clean way to skip non-data rows.
Equipment External ID
equipment_external_idEquipment this maintenance belongs to.
Example: EQ-001
Maintenance Type
maintenance_typeOil Change, Blade Sharpening, Tire Repair, Safety Inspection, Winterization, or Other.
Example: Oil Change
Maintenance Date
maintenance_dateDate maintenance happened or is scheduled.
Example: 2026-05-01
Performed By Employee External ID
performed_by_employee_external_idEmployee who performed or logged the maintenance.
Example: EMP-003
Status
statusScheduled, Completed, Skipped, Overdue, or Cancelled.
Example: Completed
Cost
costCost if known.
Example: 42.50
Notes
notesMaintenance notes.
Example: Changed oil and filter
Next Due Date
next_due_dateNext due date if known.
Example: 2026-06-15
Requires PIN
requires_pinTRUE if completion should require PIN signoff.
Example: TRUE
Completed PIN Employee External ID
completed_pin_employee_external_idEmployee tied to PIN completion.
Example: EMP-003
Template preview
Copy this if the download button gets cranky. Real data rows should start with data in the _template_row column.
_template_row,maintenance_external_id,equipment_external_id,maintenance_type,maintenance_date,performed_by_employee_external_id,status,cost,notes,next_due_date,requires_pin,completed_pin_employee_external_id instructions,Unique ID you choose for this maintenance record.,Equipment this maintenance belongs to.,"Oil Change, Blade Sharpening, Tire Repair, Safety Inspection, Winterization, or Other.",Date maintenance happened or is scheduled.,Employee who performed or logged the maintenance.,"Scheduled, Completed, Skipped, Overdue, or Cancelled.",Cost if known.,Maintenance notes.,Next due date if known.,TRUE if completion should require PIN signoff.,Employee tied to PIN completion. example,MR-001,EQ-001,Oil Change,2026-05-01,EMP-003,Completed,42.50,Changed oil and filter,2026-06-15,TRUE,EMP-003 data,,,,,,,,,,,